Definitions of Spare Part

Commissioning and Start-up Spares Parts

Commissioning and start-up spares parts, cover the type and number of spares which will be required prior to and during the commissioning and start-up period.

 

2 Year Operating Spares
Operating spare parts are those required for day-to-day maintenance for the initial 2 year of operation.  These parts may fail in use, if there is no planned replacement interval and replacement is part of a corrective maintenance action.
These spares are required during the equipment 2 first year of operation. The required stock level should be no higher than that required to cover the processing of a new order and the delivery time of the relevant spare parts.
2-Year operating spares supply, forms part of the CONTRACT as described on Section 3 SoW and shall be allowed for in the Lump Sum Contract Price.

 

Insurance (Capital) Spares
Capital spares are usually relatively high value items, often manufactured specifically for individual items of equipment.  These are not normally manufacturer's stock items and may have delivery periods, which would cause unacceptably long shutdowns while replacements were being obtained.
Examples of capital spares would be compressor rotors, pump bundle, large electric motor rotor/stator, etc.
These items are normally manufactured concurrently with the equipment for which they are required.

 

Recommended Spare Parts List (RSPL)
Spare parts that are recommended by Vendors for stocking for each item of “Tagged” equipment.
The recommended spare parts shall be in SPIR format, excel file (to be included in requisition) and shall contain as minimum details like part no., drawing no. material, quantity and Vendor information (i.e. contact name, position, e-mail).

 

Spare Parts Interchangeability Record (SPIR Form)
The SPIR form (Appendix 2), that initially will contain the Supplier’s recommended spare parts list (RSPL), is commented then by CONTRACTOR’s Spare Parts Team/leads to an eventual recommendation to COMPANY. The SPIR approved by COMPANY is returned back to CONTRACTOR for purchasing of material.
CONTRACTOR shall present to COMPANY the revised SPIR together with the stamped version of the Supplier RSPL in order to allow COMPANY the tracking and comparison of the CONTRACTOR revised list versus the Supplier recommended list.